Logistics Officer/IT at INTERSOS

Report to: Logistics coordinator
Tasks and Responsibilities: listed but not limited are:
ICT

• Configure and deploy new and refurbished workstations, laptops and peripheral equipment.
• Install, troubleshoot, repair, update and maintain workstations and laptops.
• Install, maintain, and troubleshoot printers/copiers as well as manage toner requests.
• Setup and support audio/visual equipment for presentations and trainings on and off site.
• Install and configure peripherals including scanners, external drives, monitors and other peripheral hardware.
• Install, maintain, troubleshoot, and update operating systems and user applications.
• Track license and support contracts to include notification of renewal timeframe to management.
• Monitor network to ensure network functionality and availability to all system users.
• Install, maintain, troubleshoot, and repair cabled, wireless and other network infrastructure.

Travel and fleet

• Supports travel management processes for the INTERSOS staff and its projects  Processing of the booking for travel in helicopter and fix wings;
• Provision of information to the staff of INTERSSOS on travel including travel route and accommodation arrangement and ensure the selected arrangements are undertaken on time;
• Processing travel authorization in line with INTERSOS’s travel entitlements guidelines and rules; 
• Arrangements for staff security clearance when required;
• Arrangements for cargo clearance when required; booking of cargo
• Arrangement for airport pick-up and support to expediting of customs and immigration procedures, as necessary;
• Processing of renewal of Id card for INTERSOS staff of the 
• Preparation of routine correspondence, memoranda and reports;
• Extracting, inputting, copying and filing data from various sources; Maintenance of files.
• Acting as focal with UNHAS for all booking and INSO for security clearance.
• Manage all in-county staff transport, ensuring coordination with colleagues, partners, and
• transport contractors as necessary.
• Oversees and ensures proper maintenance and management of vehicles and drivers e.g. repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage;
• Follows-up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents;
• Follows-up of the Drivers list of duties, shift, logbook, overtime;
• Contributes to procurement process for office property, expendable supplies and services; when need

Knowledge and Experience:

• Minimum 3 years of relevant work experience at national or international level in the area of IT, administration, procurement or logistics;
• University Degree in Business Administration, Transport Management, Supply Chain or other related fields.
• Advance University Degree IT
• Knowledge of working processes (purchase orders, preparation of contracts for services
• and goods, tendering, protocol etc);
• Proven knowledge of car maintenance
• Good communication skills;
• Capable of working under pressure in a multitasking position.
• Ability to work in a multicultural environment.
• Good experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Qualified female candidates are particularly encouraged to apply.

Language
Working knowledge English