Executive Assistant at Telvida Communications Services

Job Description

• The successful candidate will work directly with the managing director to provide quality management support and assistance including responding to and relaying messages to the appropriate party
• The person will have access to confidential information, requiring absolute discretion at all times.

Essential Duties& Responsibilities

• Conserves MD’s time and promotes the corporate image by representing the Director internally and externally; providing liaison between the Director, key executives, and employees
• Supports all aspects of the Managing Director’s work including appointments in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.
• Document minutes of all meetings as directed by the Managing Director. Undertake mailings and communication as directed by the Managing Director
• To oversee coordination and collation of quarterly reports for Directors
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information
• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
• Other duties as assigned.

Requirements

• Minimum of HND/B.Sc in any discipline with a minimum of 1 year experience in similar role
• Excellent written and verbal communication skills
• Excellent computer skills. Ability to use Microsoft packages
• Attention to detail
• Ability to work flexible time shift
• Strong and mature phone presence
• Ability to work in a deadline sensitive environment
• Ability to present information effectively to individuals as well as groups (customers, clients, co-workers)
• Strong typing and data entry skills
• Candidate must be proactive with a high level of initiative
• Interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude