Finance Assistant at International Rescue Committee (IRC)

Position Overview

• The Finance Assistant reports to the Finance Officer in Yobe, She/he supports the Finance Officer in managing all aspects of day to day operations of accounting department in the Yobe field office, assisting in the implementation of Finance policies, procedures and systems and ensuring compliance with IRC procedures and guidelines

Key Responsibilities

• Supporting Finance Officer managing all aspects of day to day operations of accounting department in Yobe field office.
• Assist in the implementation of Finance policies, procedures and systems.
• Ensure compliance with IRC procedures and guidelines.
• Keep copies of all finance documents and ensure proper filing
• Receiving all finance documents by filing the booklets/documents register;
• Scan and maintain electronic files of all finance documents to facilitate transfer (by USB memory stick or internet if that becomes available) to Maiduguri.
• Submit expenditure worksheets to the Finance Head Office on or before 3rd of every subsequent month
• Review all payment documents for proper and adequate back up.
• Review expenditure worksheets for accuracy and completeness.
• Prepare bank reconciliation for field office and send it to main office by 3rd of every month.
• Assisting Finance Officer with balance sheet reconciliations
• Help in following up advances liquidations
• Manage Field Office Daily cash
• Ensure timely invoicing and payments between IRC and Solidarities for shared office costs

Personnel Management:

• Serve as technical resource person for the accounting department.

Logistics Duties:

• Review all POs and PRs for proper coding and budget adequacy before approval.
• In liaison with Supply Chain Officer prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.

Finance/Budgeting:

• Act at all times in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Produce monthly and quarterly reports to be reviewed by Finance Officer/Finance Controller.

Security/Communication:

• Communicate with Finance main office on security issues within the office and outside the office
• Report to the Finance Officer/Finance Controller any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

Perform other duties as may be assigned by your supervisor

Requirements
Education:

• Diploma in Accounts or Bachelor's Degree in Accounting from recognized College/Institutions

Experience:

• Minimum of one (1) year of professional accounting experience.
• Computer literate with significant knowledge/experience in excel

Skills:

• Able to work in a high-pressure situation, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others
• Self-motivated, honest, highly responsible, and punctual.
• Excellent verbal and written communication skills, fluent in written and spoken English
• Fluency in Hausa and/or Kanuri highly desirable

Work Environment:

• The position will be based in Yobe, working out of the Yobe Field Office.
• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Benefits

• Competitive Monthly salary,
• 13th Month Salary Inclusive,
• Health Insurance Coverage for Family, Pension, and Creche Facilities available for Women with babies under 24 Months. Application Closing Date