Secretary at Resource Development Centre

Job Description

• Deal with telephone and email enquiries, using an email system(e.g. Outlook)
• Photocopy and print various documents, sometimes on behalf of other colleagues.
• Organize and store paperwork, documents and computer-based information
• Create and maintain filing and other office systems
• Keep diaries and arrange appointments
• Schedule and attend meetings, create agendas and take minutes
• Book meeting room and conference facilities
• Liaise with staff in other departments and with external contacts
• Organize travel and accommodation for staff and other external contacts

Requirements

• Strong organizational skills
• Presentation skills and attention to details
• The ability to plan your own work, work on your own initiative and meet deadlines
• The ability to manage pressure and conflicting demands and prioritize tasks and workload
• The ability to accept and understand instructions
• Oral and written communication skills
• Tact, discretion and respect for confidentiality
• A pleasant, confident telephone manner
• Team working ability