Warehouse Officer at ACTED Nigeria

Assets Management

The Warehouse Officer is expected to:

• Maintain the records of Assets, Equipment for Warehouse in line with the Assets recording system for the country program
• Ensure that the assets that are issued to staff are authorized; recorded and necessary paper work exists as per the ACTED guidelines and policies.
• Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Supply Chain Officer.

Inventories and Stock Management

• Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores is well maintained.
• Ensure that the movement of warehouse & stores inventories are correctly recorded and documented; authorized and paper work is done as per procedures.
• Inform the relevant Program staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
• Ensure stock movement documentations are updated and stock reports are produced on time.
• Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.

Power Systems Management

• Ensure all power generation equipment, electric appliances and power systems are well maintained
• Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
• Monthly reports of use and maintenance are produced and submitted to the Supply Chain Officer

Transportation & Freight

• Arrange for transportation of goods as required and ensure accurate documentation maintained.
• Arrange for the distribution of program supplies as per plan and coordinate with program teams.
• Ensure safe transportation of program mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.

General Work and Filing

• Implement standard ACTED Warehouse System and procedures
• Provide training and support to other logistics colleagues when requested.
• Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
• Ensure all paper work is kept according to ACTED’s policies and procedures of and filed neatly with supporting documents in respective files.
• Undertake any other reasonable duties requested by line manager, where they do not contradict the organization’s policies.