Supply Officer at UNICEF

Vacancy number: VN-NGR-10-2014
Post Title: Supply Officer
Level: National Professional (NOB)
Contract Type: Fixed Term
Duration: Two years
Location: Abuja   

UNICEF Nigeria seeks the services of experienced Supply Officer who will under the direct guidance of the Supply Manager, assist in the procurement, receipt, warehousing, distribution and monitoring of UNICEF's supplies & equipment to the assisted-government projects in support of the country porogramme in Nigeria.

The successful candidate will be expected to carry out the following duties:

• Assist in implementation of supply component of the Country Programme and administrative supplies in close consultation, guidance and supervision of Supply Manager i.e., consolidate Supply Plan; conduct bidding process (ITB/RFQ/RFQ), tabulation of bids, draft CRC submission, issuance of local purchase orders, monitoring and distribution supplies & equipment to project sites, follow up with respective Sections for payments to suppliers, assess supplier performance and prepare LPO status report.
• Interact with Programme Sections and Field Offices in the preparation and issuance of appropriate documents i.e. Supply Requisitions, accuracy in the specifications, budget estimates, coding in line with Supply Manual.
• This includes reconciliation and adjustments of expenditure, recording proof of delivery, monitoring of
• Contracts for closure, etc.
• Using system tools, regularly obtain the list of incoming requisfions to take action on timely basis and update concerned Units; respond to supply related queries from Supply Division, Programme Sections and Zonal Offices and maintain a query log to trace the responses provided.
• Co-ordinate and assist in ensuring the timely dearance of all air/sea Shipments from port of entry, provide logistics support to export of supplies to neighbouring countries, receipt in transit warehouse, distribution and monitoring of supplies & equipment to the final destination.
• Under guidance of Supply Manager, monitor the Supply related indicators of the dashboards and other system reports (Vision), to ensure compliance to the operational procedures (supply workflow) and agreed Target Arrival (TAD) delivery dates.
• Co-ordinate with other supply staff and ensure regular!timely submission of all supply/shipping/logistics related status, support the process of mid-year and year-end physical count of CO inventory in the warehouses, conduct joint evaluation of project supplies for end-use monitoring and submission of reports.
• Assist Supply Manager in smooth operation and administration of the section and officiate as OIC during his/her absence.
• Undertake any other supply/programme related assignments depending on the office priorities and as assigned by supervisor.

Minimum qualification & competencies:

• University degree in Business Administration, Management or related field and a diploma in Purchasing and Supply/Materials Management.
• Eight years of progressively responsible professional field experience with reputed institutions in supply, procurement and logistics management, sound knowledge in a) public procurement b) customs rules and regulations.
• Fluency in English.
• Knowledge of second UN working language, preferably French will be an asset.