Executive Assistant To The Ceo at Nicole Sinclair Consulting

 Responsibilities

• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of   CEO, with Board members, staff, and others, on matters related to CEO's function
• Research, prioritizes, and follows up on incoming issues and concerns; Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Board Support and Liaison

• Serves as the CEOs  administrative liaison to the  board of directors
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Prepare financial analysis on behalf of the MD; handle presentations on behalf of the CEO
• Participates in official meetings as requested, alongside or un behalf of the CEO
• Follows up on official contacts made by the CEO and supports the cultivation of ongoing relationships

Competency/Skill/Requirements

• Minimum education  -  1st degree from a reputable university
• A masters degree will be an added advantage
• Minimum of 5-7 years work experience, preferably a senior analyst from either KPMG, PWC or Deloitte
• Having an administrative background or additional experience as a personal assistant will be a strong advantage
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.

Personal attributes

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions