Capital Finance Admin/HR Assistant at Premiere Urgence Internationale (PUI)

Job Description
Human Resources Management:

• HR Administration:
  • Ensure that administrative personnel files are created and that employee documents are in accordance with working for PUI in the country;
  • Assist the Capital Finance Admin/HR assistant to keep records of previous and current employees in hard copy form and soft copy form.

Financial and Accounting Management:

• Accountancy Management:
  • To follow up all transactions posted in the accounting Saga by the Assistant
  • To enter all transactions in the cashbook.
  • To ensure the safekeeping of supporting documents for transactions.
  • To scan all supporting documents and store the scanned documents safely.
• Cash Management:
  • To regurlarly ensure the safe keeping of the cashbox at any time.
  • To perform cash follow up and make requests for cash when necessary.
  • To ensure that the Cash Security procedures is implemented and respected.
  • To manage cash advances and ensure that all advances given out are reconciled as soon as possible.
• Finance Management:
  • To assist the Capital Administrator to remit all statutory deductions e.g. NHF, Pension, PAYE, WHT, VAT etc.

Ensure the Management of Visas on the Mission:

• Update the visa follow up tracker as new visa information is gotten.
• Assist the Capital Administrator to communicate visa issues to the staff concerned.
• Assist the Capital Administrator to regularly liaise with the relevant authority regarding all visa requests and inquiries.

Ensure the Circulation of Information, Coordination and Representation for Administrative Issues:

• Assist the Capital Administrator in taking minutes of meetings, sending out notices for meetings and preparing meeting venues.

Requirements
Education Degree:

• B.Sc or HND in Accounting, Economics, Business Management or related field.

Work Experience:

• Minimum 1 year of experience in a similar position (NGOs or private companies)

Knowledge & skills:

• Good analytical and writing skills. Good management capacities and team leadership spirit

Language skills:

• Fluent in English.

Computer skills:

• Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Other:

• Excellent communication and diplomacy skills to manage relationship in potentially tense situations