Store-keeper Assistant / Cargo Handler at Premiere Urgence Internationale (PUI)

Location: Maiduguri, Borno
Supervision: Under the supervision of: Head of store-keeper

General Objective

• To address logistics needs of humanitarian actors working in North-East Nigeria, PUI is providing partners with a logistic platform.
• Under the direct supervision of the head of store-keeper, the store-keeper manages the receipt, storage, safe-keeping and delivery of food, goods, tools and equipment under its responsibility.
• He/she participates in the drafting and monitoring of all administrative documents related to stored items.

Responsibilities and Tasks
Maintenance of buildings, storage spaces and stored equipment:

• Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs
• Ensure cleaning and regular disinfection of storage spaces
• Introduce protection against insects and pests inside the storage spaces and apply treatment upon the first sign of infection
• Ensure adequate ventilation of the spaces
• Ensure the equipment and machines are cleaned before returning to storage
• Monitor the quality of products at the time of receipt. Put aside non-compliant or infected products and report to his supervisor
• Regularly monitor the quality of products during storage. Pay special attention to expiration dates
• Monitor the temperature of the temperature controlled area and make sure the standards for drugs storage are met.

Management of receipt and delivery:

• In conjunction with the Head of store-keeper, make provisions for the staff and necessary equipment for loading / unloading
• Supervise the team of daily workers charged with storage activities
• Draft or complete dispatch and receipt documents in compliance with Premiere Urgence Internationale standards (delivery and release forms)
• Monitor incoming and outgoing equipment
• Fill and update stock cards
• Take the volume and the weight of the items stored
• Participate in monthly stored goods and equipment inventories and reconciliation with what should be in stock
• Ensure all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitor the kitting activities.

Drafting of reports and meetings:

• Participate in the drafting of inventory reports
• Attend to warehouse weekly meetings.

Participate in cargo deliveries:

• Cleans and desinfects regularly the interior of the truck. Keep all the needed tools inside the truck (scale , weight, visibility jacket etc.)
• Cleans the equipment and machines on a weekly basis.
• Uses the equipments provided by PUI cautiously and avoid breakages and damages.
• Loads and unloads cargo from the partner warehouse to the truck and from the truck to PUI warehouse/airport.
• Transports the cargo with care during offloading and unloading activities.
• Handles cargo with care and avoids any damages and breakages of the items.
• Protects the items during transportation.
• Organizes the items correctly in order to be able to easily offload and unload the cargo.
• Under the management of the Cargo Assistant, segregates the different cargo by destinations when needed in PUI warehouse.
• Record the weight and volume of the transported cargo.
• Verify that security rules are followed at the airport.

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.

Requirements

• Language skills: Fluent in English and Hausa
• Education degree: Secondary education
• Work experience: Previous experience in store-keeping activities is an asset

Other:

• Commitment to the NGO values and principles
• Previous experience working for an INGO an asset
• Good physical condition
• Capacity to work with a wide range of stakeholders, diplomatic and open-minded
• Good customer service skills
• Good management skills and capacities to organize team work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Ability to manage stress and pressure
• Understanding of storage procedures and documents
• Rigour
• Honesty