Logistics & Warehouse Assistant at FHI 360

Location: Maiduguri, Borno

Basic Function

• Under the direction of the Senior Procurement & Logistics Officer, the Logistics & Warehouse Assistant will be responsible for the provision logistical services and operating the warehouse containing a wide variety of project materials and equipment for the field site.

Duties and Responsibilities

• Assists field coordinator in the arranging travel for field site staff and program beneficiaries.
• Assist the field coordinator in procurement and deliveries of materials to the warehouse and field sites.
• Verify quantities of goods delivered, inspect for damage; and sign delivery tags.
• Prepare and maintain records concerning the receipt and issuance of materials.
• Assists field coordinator in provision of logistic support to trainings delivered to community volunteers.
• Update computer inventory control records.
• Perform periodic physical inventory spot checks and reconciles with inventory records.
• Assist in determining proper inventory levels, ordering points, and ordering quantities.
• Confer with user departments and provide cost information for budgeting purposes.
• Advise on methods to improve receiving, storing, and distributing materials and supplies; and maintain stock control records.
• Liaises with Field Coordinator & Senior Procurement and Logistics Officer to minimize inventory and eliminate obsolete items.
• Track usage of supplies and report on any incidence of abuse.
• Serves as point of call for logistical and administrative needs at the field site.
• Performs any other duties as assigned.

Qualifications and Requirements

• BS/BA degree in Business Administration, Engineering, Estate Management or related field with 1-3 years of relevant experience.
• Familiarity with donor-funded procurement rules and regulations is an advantage.
• Experience using inventory management software is an advantage.
• Demonstrated success in multicultural environments is an advantage.

Knowledge, Skills and Abilities:

• Ability to comprehend and make inferences from technical materials and equipment.
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Technical understanding of office and other mechanical and electrical equipment.
• Good analytical, numerical and problem solving skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
• Work independently with initiative to manage high volume work flow.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Record keeping, report preparation, filing methods and records management techniques.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.