Executive Assistant to the CEO at Lumos

Description:
To report to the CEO providing high quality professional assistance to support the achievement of the CEO’s strategic plans in line with business objectives

S/he shall serve as primary point of contact for internal and external interaction with the office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special project

Role holder will be responsible for optimal coordination of activities linked to the CEO’s Office for successful execution of daily plans.

Educational Qualifications & Functional / Technical Skills

• First degree in Business Administration or Management; a Master’s degree is an added advantage
• Professional Certification in Project Management is an added advantage
• Above average knowledge and experience of office management systems, procedures and IT literacy
• Proficient in Microsoft packages and use of social media

JOB RESPONSIBILITIES

•  Management of assigned projects, from start to completion within predefined timelines
• Responsible for preparation of proposals, reports, meeting agendas, meeting minutes and briefs including presentation of same when required
• Relationship management with employees and stakeholders; communicates directly and on behalf of the CEO, with members of the Senior Management Team and others on matters related to CEO's Office
•   Work cross-functionally to provide strategic solutions and support to drive organizational growth
•  Represent the interest of the CEO within and outside the company; might periodically be required to represent the CEO at meetings, functions and events
• Completes a broad variety of tasks for the CEO including
•  Organisation and coordination of meetings and high-profile engagements
•  Scheduling and managing an extremely active calendar of appointments
•  Preparing and managing sensitive correspondence
• Arranging complex travel plans, itineraries, agendas etc.
•  Overall management of the CEO’s Office for effectiveness
• Prioritizes for closure, matters addressed to the CEO, ensuring appropriate course of action is implemented.

Relevant Experience

• At least 5 years’ experience working directly with the CEO of a multinational organization or in a project management role
• Experience in internal and external communication management
• Proven secretarial and administrative skills at least 5 years’ experience working directly with the CEO of a multinational organization or in a project management role
• Experience in internal and external communication management
• Proven secretarial and administrative skills

Other requirements (Behavioral etc.)

• Maturity and experience required in dealing with multiple stakeholders
• Solid problem solving and organizational skills with attention to detail
• Excellent written and verbal communication skills
• Strong people management and problem-solving skills
• Proven multi-tasking skills and ability to handle multiple projects successfully
• Strong and proven records of being assertive in challenging situations
•  Ability to work well under pressure to meet tight deadlines and deal with challenging work      environments