Executive Assistant at The BIG Group

Main Duties and Responsibilities

•     Manage the day-to-day operations of the office
•     Perform basic administrative tasks (answering the phone, photocopying, mailing, filing, word processing, internet),
•     Organise and maintain files and records
•     Plan and schedule meetings and appointments
•     Manage projects and conduct research
•     Prepare and edit correspondence, reports, and presentations
•     Make travel and guest arrangements
•     Provide quality customer service
•     Represent the executive by attending meetings in the executive's absence; speaking for the executive.
•     Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
•     Plan, organize and co-ordinate functions and special events for company.
•     Assist with the preparation of business presentations including text, overheads and electronic presentations.
•     Prepare and/or edit internal and external letters, faxes, memos and mass emails.

Key Requirements

•     A Bachelor's degree.
•     Previous experience in a senior administrative position
•     Strong PC skills i.e. Word, Excel, Power Point and MS Outlook
•     Extremely detailed oriented
•     Proven ability to effectively prioritize work flow
•     Excellent interpersonal, written and oral communication skills
•     Ability to exercise good judgment, show initiative and be proactive
•     High standards of ethics and confidentiality to handle sensitive information.