Purchase Officer at Solidarites International

Location: Ngala, (Borno State) with movements inside the state

Probationary Period: 1 month

Delocalized Status & Benefits: N/A

Contract Duration: 3 months, subject to renewal upon available donor funding.

Mission/Objectives: Purchaser

The purchase officer carries out the purchases for the programs and structure for his/her assigned base. He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.

Main Task :

Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders.

Personal abilities :                                                                                              

• Languages: English, (Haussa, Kanuri a plus)    

• Professional experience: 1 year of experience in similar position (NGO/Private or Public sector)                                                                                                                   
• Personal qualities: reliable, honest, very good organization, good knowledge of the local market                                      

Technical competences :                                                                      

• Bsc. Business Administration/HND Business Admin
• Training or work experience in procurement
• Microsoft Office ( Excel and Word skills).