Office Assistant at Save The Children

Reports to: Administrative Assistant /State Team Lead

Roles Purpose

• To provide a high standard of hygiene and cleanliness throughout the Office and also provide needed office support.

Key Areas of Accountabilities

• Sweep and mop floors.
• Dispose dirt inside the waste basket and dustbin daily
• Use cleaning solutions to remove stains and clean surfaces.
• Mix various cleaning agents.
• Clean windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees.
• Dust furniture and scrub surfaces clean.
• Clean and service restrooms with mops and disinfectants every hour.
• Identify and report possible repairs.
• Support in movement of heavy furniture, equipment, and supplies.
• Wash kitchen utensils and make sure the kitchen surface is always neat, clean and dry
• Ensures no plates, cups or utensils are left over the night in the kitchen sink.
• Remove cobwebs.
• Sweep the compound
• Wet-wipe and polish all high-level shelves.
• Wet-wipe window ledges.
• Assist with photocopying and scanning of documents as directed.
• Update stock bin cards as directed.
• Assist to photocopy and scan documents are required.
• Stay at the Front Desk to attend to visitors as directed.
• Report any damage or fault noticed within the premises or on furniture, equipment and supplies to your Line Manager.
• Undertake any other duties as may be required from time to time.
• Always adhere to all company policies and procedure
• Adhoc tasks as requested by Line Manager.

Skills and Behaviours (our Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Skills & Experience
Essential:

• Level of Education - Diploma
• General Communication & Interpersonal Skill Level - Good
• Use of Office equipment; desktop/laptop, scanner etc. - Good
• Use of cleaning equipment and materials - Good
• Language Requirements - English - Good
• Desired Number of Years Prior Experience in a Similar Role - 2 years.