Warehouse Assistant at Save The Children

Role Purpose

• Supervising the receiving, warehousing and distribution of materials, equipment, and supplies in Borno warehouse.
• Ensure good stock management in the ECHO, DRF & SIDA Projects.

Key Areas of Accountability
Objective 1:

• Manage supplies and equipment stock in Borno

Reception:

• Acknowledge reception of goods in good order and condition
• Inspect the quality and check for damage
• Count and record the quantity
• Cross-check quantities in accordance with delivery form
• Supervise loading and offloading of goods

Physical organisation of the stores:

• Proper installation of commodities in shelves or pallets
• Organization of the items in category
• Keep clean the store and secure stocks

Store Management:

• Daily management of the store for cleaning or stocking
• Daily monitoring of stock levels
• Daily monitoring for expiry dates and quality problems
• Daily update of movements of goods in/out of the store
• Enter all data into stock and bin cards
• Preparation of monthly consumption report
• Conduct of cyclic counts and inventories in accordance to project schedule
• Planning of the needs and requisition of re-supplies

Security:

• Check security measures, e.g. locks, windows, building
• Report to the line manager / security responsible in case of problems

Record keeping and filing:

• Enter all movements in their respective records
• File all the documents
• Compile report as appropriate

Preparation for expedition of outbound supplies:

• Packing of items according to approved quantities and in proper condition to the means of transportation
• Prepare waybill and packing list to be sent with each consignment back to main medical store
• Enter all data of items leaving the store on stock cards and on weekly reports

Objective 2:

• Provide general stock management support to the ECHO, DRF & SIDA projects

Support SCI staff on stock management:

• Work with logistics to ensure programme procurements are timely and of high quality
• Carry out other tasks as required by line manager
• Prepare periodic narrative and stock reports as agreed with management
• Support programme staffs to forecast and request for supplies as efficiently as possible

Skills & Experience
Administrative & General Skills:

• At least one year post-qualification experience
• Previous experience with other local and international NGOs
• Stock management and logistics experience
• Computer literacy (MS Word, MS Excel, MS PowerPoint)
• Fluency in English and Hausa, spoken and written
• Ability to work in partnership with government and other NGO staff
• Good interpersonal skills
• Ability to work within a team setting
• Independence, adaptability and flexibility with good workload management, multitasking and ability to meet tight deadlines
• Excellent communication skills