Contract and Procurement Manager at Alpha Mead Facilities & Management Services (AMFacilities)

Job Summary

• To drive corporate procurement, stores management and other related activities that Alpha Mead Facilities & Management Services Limited (AM Facilities) has prescribed in the company’s procurement policy and procedures guidelines.

Responsibilities

• Planning and carrying out all Contract and Procurement activities in line with organization’s Contract and Procurement Procedures.
• Collection and processing of Requisition form.
• Receiving proposals from prospecting contractors/suppliers
• Registration of Contractors/Suppliers
• Prequalify Contractors/Suppliers
• Updating the list of Contractors/Suppliers
• Negotiation with the Contractors/Suppliers
• Signing of Contracts on behalf of Client
• Preparation of Contracts and LPO
• Signing of Contracts and LPO on behalf of the organization.
• Evaluation of quote/tender and recommendation for award.
• Correspondence with the client on site issues.
• Supervise the Procurement Officer on processing of Supplier/Contractor invoices for payment.
• Liasing with the Technical and Operations Departments in developing standards and criteria for the material specifications;
• Filing all procurement related documents;
• Liasing with the General Manager (Commercial) in developing plan and strategy for the corporate contract and procurement activities;
• Design necessary forms for the contract and procurement activities for sites;
• Liasing with the GM Commercial to develop procurement matrix program to meet benchmark quality and cost reduction targets;
• Perform other related duties as required by the site manager.

Qualifications

• Degree in Business Management, Accounting, Finance, or other relevant field in International Development
• At least 3-5 years of experience managing complex procurement activities
• Computer skills, including Microsoft Word and Excel
• Excellent organizational and written and oral communication skills
• Fluency in written and spoken English
• Ability to work with minimum supervision
• Proven ability to pre-plan critical actions, carry out actions in an efficient and timely manner
• Track record of being a team player, ability to deal with multiple tasks, flexibility and getting critical tasks completed on time.

Skills Set and Profile:

• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Strong interpersonal skills to influence others and build credible relationships.
• Experience of managing and developing teams.
• Strong commercial and financial accounting back ground including full understanding of balance sheet and cash flow.
• Ability to exercise a degree of flexibility within a fast moving environment.
• Strong analytical and negotiation skills, spreadsheet and database management, familiarity with computer-oriented procurement systems will be an advantage, particularly systems focused toward Electronic Commerce and the Internet.
• Communication and problem-solving skills, with demonstrated ability to meet goals and deadlines.
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Strong interpersonal skills to influence others and build credible relationships.
• Experience of managing and developing teams.
• Strong commercial and financial accounting back ground including full understanding of balance sheet and cash flow.
• Ability to exercise a degree of flexibility within a fast moving environment.
• Strong analytical and negotiation skills, spreadsheet and database management, familiarity with computer-oriented procurement systems will be an advantage, particularly systems focused toward Electronic Commerce and the Internet.
• Communication and problem-solving skills, with demonstrated ability to meet goals and deadlines.