Procurement Assistant at Workforce Group

Job Description

• The position is responsible for performing confidential administrative clerical duties relating to organizing and coordinating procurement activities

Key Responsibilities

• Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
• Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
• Organize and maintain computerized records containing vendor and bid information.
• Process requisitions into purchase orders and any resulting change orders.
• Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
• Perform general clerical duties such as maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms.
• Coordinate and schedule meetings and appointments as requested; respond to inquiries, which do not require the personal attention of the Procurement Officer.
• Correspond with vendors regarding prices, product availability, and delivery.
• Respond to inquiries from staff regarding requisitions, purchase orders, contracts and pricing information.
• Assist in answering incoming calls.
• Perform related work as required.

Job Specifications

• Good University Degree/HND
• 2 - 4 years work experience
• Knowledge of procurement and store management
• Knowledge of the International Ship and Port Facility Security (ISPS) Code
• Working Knowledge of port and shipping industry is of critical advantage

Job Competency Requirements:

• Procurement
• Inventory Management
• Warehouse/Store /Records Management
• General Administration
• Corporate and Internal Resource Management

Key Performance Indicators:

• Cost Control Effectiveness
• Financial Management and Administration Efficiency