Store Manager at Solidarites International

 Responsibilities and Tasks

• The store manager supervises the arrival, storage, security and shipping of food or non-food items, goods, tools and materials used by Solidarités International or under the responsibility of Solidarités International.
• He/she is in charge of issuing and monitoring all of the administrative documents linked to the stored goods.
• In particular, he/she will supervise the store keepers, watchmen and other support staff in his/her assigned warehouse.

List of principal activities

• Maintenance of buildings, storage spaces and stocked materials
• Monitor the warehouse’s interior and exterior installations and infrastructures.  Spot damage and propose the necessary repairs.
• Make sure that warehouse fencing, lights, gates and all passive security of the warehouse compound are maintained and are well secured.
• Ensure the respect of the security rules for all staff under his responsibility.
• Ensure the reception and the storage for goods and materials belong to SI or other SI partners who have already signed the MoU and report to his/her line manager for any delivery requests or loading requests from different partners.
• Ensure the management of cargo movement in link with his line manager regularly checks the quality and quantity of goods, food items and non-food items store in the warehouse.
• Ensure the well-functioning of all the lights, drainages fire alerts and electricity of the warehouse compound.

Warehouse management

• Draw up warehouse layout plans according to the materials/goods to be stored and program allocation
• Establish staff and equipment forecasts required for loading/unloading
• Forecast the required tools and equipment for the personal and loaders for loading/unloading
• Supervise the day-to-day personnel team involved in warehouse activity
• Write or fill in the shipping or delivery documents in compliance with Solidarités International’s standards
• Manage and Monitor foods, goods, equipment and tools flow within the warehouse.
• Keep the stock forms and reports updated and regularly report to his/her line manager.
• Supervise the store keepers and make sure that all the SI standard warehouse management is implemented.
• Alert and notice his/her line manager for any problem linked with the sent/Receive of materials.
• Ensure that all documents (waybills, requests forms, release forms etc) are well filled for each entry.
• Ensure that all the received goods/ equipment are stored in a perfect way, countable and well arranged in each Rub hall to ease and facilitate the physical inventory and loadings.
• Ensure that the list of identified loaders updated and are in place and recruit them while needed.
• With the support of his/her team to do a physical inventory of the warehouse on monthly basis.
• Manage all the warehouse documentations and the archiving according to SI standard.
• Provide trainings to all staff under his/her responsibility.
• Assist his/her line manager for procurements and other logistic contractual documents for the assigned warehouse.

Reporting

• Provide to his/her line manager all information needed to draft intermediary and final report
• Consolidate all information for the monthly logistic pack
• Ensure the communication of a weekly Sitrep to his/her Log manager
• Ensure the monitoring of all report asked by the Log Sector

Security

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

ORGANIZATIONAL CHART POSITION (reporting and functional relationships)

• Line manager: Program Manager
• Line report(s) on base:
• Functional manager: - Program Manager
• Functional report(s):  Store keepers / Daily workers

Profile required :

• Bachelor’s  degree in business  administration or related field
• Minimum 3 years of working  experience in similar activities 
• Significant experience in warehouse management
• Strong leadership and interpersonal
• Ability to work under pressure and emergency
• Fully computer literate,
• Good knowledge in English language.
• Good Knowledge in local language