Procurement Assistant - GFTAM at Catholic Relief Services (CRS)

Advert Code: PA7617
Location: Abuja
Project: Operations
Position Band: B-2
Reports to: Senior Procurement Officer - GFTAM

Job Responsibilities

• Under the direct supervision of Senior Procurement Officer, the Procurement Assistant is responsible for the effective delivery of procurement services to CRS Global Fund Projects.
• The Procurement Assistant promotes a collaboration,client focused, quality and result orientated approach in the procurement unit.

Specific responsibilities andduties include but are not limited to;

• Assistance with the preparation of request for quotation, initiations to Bid, Requests for proposal and co-ordination of their timely dispatch by fax and messenger,
• Assist the procurement Officer in maintaining current up to date procurement documents / manuals.
• Routing copying and circulation of quotes, bids and proposal for evaluation.
• Researching pricing obtaining quotes, locally on low value items.
• Assistance at meeting between the Procurement Officer and vendors.
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid, contract award notice and that contract documents are distributed accordingly.
• Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
• Maintain Global Fund Procurement and Production Plans up-to-date.
• Coordinate with requestors and make sure the right materials needed, find out the sample of material to be purchased if necessary.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriate records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose.
• Follow up and track payment for all Global Fund Procurement.
• Perform other duties assigned

Qualifications and Skills

• Minimum of Bachelor’s degree in Management, Business Administration, Procurement or any relevant course
• Minimum of two years’INGO professional experience in an administrative or procurement capacity with Global Fund projects
• Excellent English language skills written and spoken.
• Excellent interpersonal skills must be able to interact in a mature, professional and friendly
• manner with local and international colleagues of differing religious and cultural backgrounds.
• Ability to work on multiple tasks concurrently and under pressure.
• Excellent knowledge of computer software – MS Office and Excel especially;
• Must be flexible and able to work independently and as part of a team.
• Able to uphold / respect procurement ethnics and conduct activities with integrity.
• A team player who demonstrate patience, flexibility and honestly.
• Be willing and able to meet tight deadlines and work long hours when required.
• Able to work in a multicultural environment.