Estates Clerical Support Officer at British High Commission

Job ID: (06/17 ABJ)
Location: Abuja
Grade: A1 (L)
Start Date: 1 July, 2017
Type of Position: Temporary
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Estates 

Main Purpose of Job

• To provide support Administrative to Estate and Facilities Team

Roles and Responsibilities
Manage Estate Help Desk:

• Upload and register work request from Estate Helpdesk
• Respond to enquiries and  maintain all record of work requests and file them for audit purposes
• Liaise with contracted cleaning supervisor on office cleaning
• Manage  Staff  reservations and bookings on sharedpoint for the club, training suites, and meeting rooms
• Circulate bound copies of white goods manual to residents
• Provide cover for TWG Helpdesk,
• Log requests and provide feedback to the customers
• Data input of maintenance costs on to spreadsheet

Estate Functions:

• Record and monitor all  Estate Leave leave forms and updates onto excel spreadsheet
• Supervise meeting room set-up
• Domestic Float preparation as assigned by the FM
• Receipt drinking water supplies into the store and monitor distribution (office use)
• Buy cleaning materials and ensure they are delivered into the store
• Ensure soft furnishing is lundered
• Oversee Sparklean cleaning rota
• Raise Cleaning materials requisition and receive on Prism
• Raise Estate Stationery requisition and receive on Prism
• Other routine Administrative duties as assigned by FM

Essential Qualifications and Experience

• Good communication skills, computer literacy(Word &excel)
• Fluent in English
• Must have good customer service skills coupled with an ability to handle difficult customers

Desirable Qualifications and Experience

• Experience in working in an International Organisation
• Previous experience in estates management

Required Competencies 

• Seeing the Big Picture, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Starting Monthly Salary
N263,239

Deadline
9th June, 2017.