Administrator Officer at GVA Partners

Job Summary

• To organize and oversee the administrative duties that ensures that the office is run efficiently.
• Provide administrative and human resource support to various departments.

Job Descriptions
Role and Responsibilities Admin Support:

• Organise staff meetings, prepare and circulate minutes.
• Perform clerical tasks such as answering telephone calls and filing records.
• Maintain an effective document and filing management system making information retrieval and utilization easier.
• Prepare letters, presentations and reports.
• Schedule appointments and meetings 6. Maintain the condition of the office and arrange for necessary repairs.
• Receive mail, documents and ordered items. 8. Respond to customer enquiries and complaints.
• Record office expenditure and manage the budget.
• Track office supply inventory and approve supply orders.
• Observe and make recommendations to the management regarding more effective and more organized handling of specific operations within the Company.

Human Resource Support:

• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Organise and conduct staff appraisals, manage performance and discipline.
• Oversee the recruitment of new staff which includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
• Orient and educate new employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the Company’s vision and mission statement.
• Advise on pay and other remuneration issues, including promotion and benefits.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
• Analyse training needs in conjunction with departmental managers.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Perform other assigned duties as delegated by management from time to time.

Qualifications and Education Requirements

• Minimum of 5 years working experience preferably within the VAS, Telecommunication or ICT industry.
• Completed NYSC.
• Minimum of a Bachelor’s degree in Business Management or related field.
• Post Graduate degree, MA/MBA/MSc [optional].

Preferred Skills:

• Documentation
• Research and Writing
• Business Intelligence
• Project Management
• Use of Microsoft Office suite
• Interpersonal skills
• Resource Management
• Attention to detail
• Excellent Communication skills

Personal Characteristics:

• A self-starter with high attention to detail.
• Great team work and collaborative spirit.
• Proven ability to make an impact internally and externally.
• Analytical minded.
• Ability to engage and drive others to deliver targets.
• Exhibit high energy levels and drive.
• Ability to easily adapt to changing work environment.
• Exhibit Professionalism at all times.