Personal Assistant at Management Alternatives Limited

Reference Code: SDC/MAL/PA002
Department: Administration
Reports to: Managing Director

Summary

• Under the supervision of the Managing Director, the Personal Assistant will provide executive, secretarial and administrative support, act as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Managing Director.
• S/He will also serve as a liaison to the board of directors and senior management teams, organize and coordinate executive outreach and external relations efforts, manage the social platforms with relations to the MD and the company and oversee special projects.

Essential Duties and Responsibilities 

• Act as the point of contact between the Managing Director and clients
• Screening and receiving phone calls, messages, enquires and request and handling them when appropriate
• Handle all written communication, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties for the MD.
• Organize, attend and ensure the Managing Director is well prepared for meetings and preparing reports by collecting and analyzing information.
• Setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company and the Managing Director are in compliance with all applicable record-keeping requirements
• Manage the MD’s work schedules and travel logistics which also includes appointments with clients and other stakeholders. May travel as need arises to represent the MD
• Prepare briefs, presentations, papers in a variety of format to support the activities of the Managing Director
• Researching opportunities (events, projects, trainings, businesses, etc), and engaging networks relevant to the work of the Managing Director
• Create and manage the MD and Company’s social media handles and ensure the company is being promoted on social media.
• Supporting business interests of the company and Managing Director with research, contacts and proposals.

Education Qualifications, Experience, Skills and Competencies

• A First degree in Business Administration, Secretarial studies, Management
• At least 3-5years relevant working experience
• Exceptional written and oral communication skills
• Excellent Microsoft office suite and IT skills
• Ability to work under pressure and tight deadlines
• Excellent organizational and time management skill
• Ability to research, digest, analyze and present material clearly and concisely
• Excellent interpersonal skill
• Honesty and reliability
• Self-starter and attentive
• Very discrete and confidential
• Flexibility and adaptability to juggle a range of different task.
• Willing to work extra hours to meet deadlines.

Remuneration

•   N100, 000 - 120,000