Technical Assistant to CEO at Management Alternatives Limited

Reference Code: MAL/OTA/003

Department: Reports to: Chief Executive Officer

Summary

Under the supervision of the CEO, S/He will provide executive support, act as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. S/He will also serve as a liaison to the board of directors and senior management teams; organize and coordinate executive outreach and external relations efforts; and oversee special projects.

ESSENTIAL DUTIES AND RESPONSIBLITES

• Acting as the point of contact between the CEO and internal/external clients
• Work with CEO to organize and execute assigned business projects on behalf of clients (business process improvement, business plan writing, marketing planning, etc.) according to client's requirements
• Receiving the CEO calls, taking messages, routing correspondences and handling requests and queries appropriately
• Attend meetings with assigned clients when needed and perform an initial assessment of a problematic situation
• Work with business Analyst in identifying issues, designing and conducting analyses, synthesizing conclusions, and helping to implement change.
• Information preparation duties which includes writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other.
• Develop and execute research plans and activities
• Develop reports and presentation slides as assigned by CEO
• Setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company and the Managing Partner are in compliance with all applicable record-keeping requirements
• Maintaining diary, arrange meetings and appointments and provide reminders
• Making travel arrangements
• Attending meetings and preparing reports by collecting and analyzing information.
• Researching opportunities (events, projects, trainings, businesses, etc), and engaging networks relevant to the work of the Managing Partner
• Managing social media handles and working with relevant media personnel to ensure that the activities of the Managing Partner and the company are promoted
• Researching and preparing speeches and presentations in a variety of format to support the activities of the Managing Partner
• Supporting business interests of the company and Managing Partner with research, contacts and proposals
• Any other duties assigned by management.

EDUCATION QUALIFICATIONS, EXPERIENCE, SKILLS AND COMPETENCIES

 Minimum of a B.Sc./ B.A Degree, First-Class or Second Class Upper division in any discipline.

• Must have business analyst background
• At least 5 years working experience in a similar position
• Highly motivated person with outstanding academic credentials,
• Outstanding communication and interpersonal skills
• Must have a proactive and very knowledgeable persona
• Excellent Analytical mind
• Strong data collection and analysis skills
• Willingness to travel occasionally and work late hours.
• Experience in Schedule management and researching
• Travel desk management
• Strong IT skill
• Excellent computer and Microsoft Office suite skill.
• Highly discrete and confidential
• Ability to handle multiple task and meet deadlines.
• Exceptional time management and Organizational skill
• Excellent communication skill
• Must not be more than 35 years of age