HR & Admin Manager at Hubmart Stores Limited

Responsibilities

• Manages HR & Admin department, ensuring proper allocation of responsibilities
• Prepares yearly HR & Admin budgets
• Payroll and benefit management across site and central operations
• HR & Admin periodic statistical analysis reports
• Performance evaluation system
• Salaries administration, review and recommendation
• Facility management for Hubmart office including rent contract, security, access cards, office furniture, bills etc.
• Health Insurance and workman Compensation programs and managing claims
• Ensure HR activity meets and integrates with organizational requirements for quality, H&S, legal and ethical stipulations
• Overseeing labor accommodation
• Overseeing of recruitment and on boarding process
• Ensuring employee records are complete and regularly updated
• Suggest and facilitate training and development programs
• Travel plans management (hotel/transport/visas/expenses)
• Organizational structure documentation including org. chart, job descriptions, responsibilities and authorities matrix
• Enhance awareness of the HR and Quality Management System among employees

Key Accountabilities:

• HR policies & procedures
• Recruitment
• Staff management
• Administration
• Training & development
• Payroll.

Admin Activities
Administrative Support:

• Provision of adequate Human Resource, Office utilities, Logistics arrangements, Facilities maintenance, Tackling all disciplinary issues with suitable action , Conduct of Timely Meetings, Vendor Management, issuing of necessary Orders, Circulars & Notices, Monitoring the work of outsourced staff

Record Management:

• Maintenance of Company Records (Certificate of Incorporation, MOA, AOA, Share Certificates, Board Meeting Minutes), chronological records with segregation and grading of top priority correspondences, Classification of Files, Documentation, Archives etc.

Liaison and Coordination:

• Liaison with Govt. Departments and Ministry for the compilation, circulation and dissemination of required information.

Qualifications and Requirements

• 5-6 years valuable related experience,
• FMCG or Retail experience would be an added advantage.
• Technology Skills. An administrative assistant works with office software programs, including spreadsheets, databases, word processing and graphic presentation software.
• Communication Skills.
• Organizational Ability.
• Written Expression.
• Time Management.
• Technical Oversight.
• Management.
• Problem-Solving Skills.
• In addition, the role also requires the day to management and administration of the office, its administration staff and any tasks/objectives deemed necessary by the company relative to these areas.