Executive Assistant To The CEO at Human Leadership Resources

 Our Client, a leader in the Healthcare sector is currently looking to fill the role of Executive Assistant to the CEO. Our Client's success is based on it's great people, great values and a winning corporate culture that brings about a driven and committed workforce.

Job Description

Reports To: The CEO

Duties/Responsibilities:

• Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals
• Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate.
• Ensure that decisions and work is appropriately delegated in the absence of the CEO
• Review and attend to correspondence (all forms) and communicate on behalf of the CEO
• Complete administrative and project related work delegated from the CEO
• Represent the CEO in a professional manner to internal and external clients
• Organize all travel logistics for the CEO as required
• Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
• Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
• Ensure appropriate venue and equipment booking for events including refreshments where appropriate
• Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business.
• Set up and maintain annul calendar of meetings and events across the business.
• Ensure the CEO is well prepared and has relevant documentation for meetings.
• Prepare and distribute agendas, pre-reading papers and rooms for meetings.
• Accurately record minutes of various meetings and distribute to relevant parties in a timely manner.
• Manage the practical and administrative requirements for organizational events as required.

Qualifications

• A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation.
• Experience in the retail industry or in a fast growing company is an advantage

Skills/Competencies:

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to see the big picture and provide useful and strategic advice and input across the company and on the executive team.
• Creative and critical thinker with high attention to detail
• Strong analytical and problem solving skills
• Highly professional and ethical with ability to maintain confidentiality
• A strong change agent and communicator
• Excellent people management and development skills
• Possess excellent leadership and business partnering skills to achieve results through organisational resources
• Demonstrated process improvement skills.
• Familiarity with all Microsoft packages.

Additional Information
Compensation & Benefits

• N3m - N4m (Gross Annual Income)
• Medical Insurance
• Pension Contribution
• Group Life Insurance
• Telephone Allowance