Analyst, Training Program at DBH Solutions

Responsibilities
Proposal Management:

• Review the RFPs submitted from the client ensuring that it is progressed through the RFP life cycle.
• Obtain assistance from other departments (Engineering, Administration, Finance, etc.) as required to prepare the proposal.
• Clearly define the requirements and Scope of Work offered to the client and identifies any clarifications or exceptions to the client’s request.
• Ensure utilization of approved company vendors and OEMs, requesting costs if necessary to complete the RFP.
• Submit proposals within the required time frame, ensuring follow-up within 3 days of submission.
• Obtain feedback from projects for “lessons learned” to incorporate in future proposals.

Project Procurement:

• Prepare and review purchase orders in order to verify accuracy, terminology, specifications and send copies to OEMs
• Placing orders with our OEMs, tracking and following up on progress through to delivery, respond to queries about order status, changes, or cancellations
• Determine if inventory quantities are sufficient for the RFP, liaise with Logistics to order required materials when necessary.

Project Management:

• Assist in project planning, budgeting of all projects assigned to you
• Monitor and track project milestones and deliverables and make revisions as and when the need arises.
• Develop or update project plans for projects including information such as project objectives, technologies, systems, information specifications, schedules, funding, and resourcing.
• Prepare project status reports by collecting and analyzing information from all lead engineers ensuring that the weekly report is sent out to the client in a timely manner
• Have confidence in own ability to intelligently communicate with Engineers on project progress as well as effectively lead the discussion
• Ensure project documents such as high level project plans, SOWs, Change Request Form are completed
• Identify the elements of project risks that are likely to give rise to disputes and claims.

Quality Assurance:

• Monitor all quality related activities on the project
• Attend client quality management meetings
• The preparation and control of project quality system management documentation prior to project commencement.
• Monitor the disposition of all issued non-conformance reports.
• Monitor the progress and effectiveness of the project
• Coordinate all QA/QC activities with the site Engineer
• Ensure all work meets or exceeds the contract specifications and standard of excellence of the company.

Qualifications

• A University Degree in Engineering, Mathematics and Science (Minimum second class upper) MSc is an added advantage.
• Experience: 0-2 years.

Knowledge/Skills:

• Strong numerical and analytical skills
• Good communication skills, oral and written
• High level of integrity
• Computer literacy, MS Office
• High observational skills
• Flare for numbers and be business savvy
• Excellent presentation skills
• Proficient in use of AutoCAD