Administrative Manager at Teclab Management Services Limited

Core Purpose of the Job

• Support operations by supervising staff; planning, organizing, and implementing administrative systems.

Job Duties

• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for reception, switchboard, mail room, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Maintains professional and technical knowledge by attending educational workshops; bench marking professional standards; reviewing professional publications; establishing personal networks.
• Contributes to team effort by accomplishing related results as needed.

Job Specification
(Experience & Training)Academic and Professional:

• First Degree in Business Administration, Humanities or Social Sciences, an MBA will be an added advantage.
• Minimum of 6 Years’ Experience In a similar role.
• Key performance Objectives and Indicators
• Relevance towards the overall success of the Organization
• Effective administration and cost effective Resource Management
• Accuracy and promptness of reports rendition.
• Achievement of all set targets.

Skills:

• Tracking Budget Expenses
• Staffing
• Quality Management
• Managing Processes
• Organization
• Coaching
• Communication Processes
• Disciplining Employees
• Motivating Others
• Promoting Process Improvement
• Reporting Skills

Job Specific Competencies (Knowledge/ Attributes)

• Must be an optimistic, self-directed and self-confident performer
• Must act with an entrepreneurial spirit
• Must be skilled in project and relationship management
• Must have analytical and detail orientation
• Must have superb writing and verbal communication skills
• Must have knowledge of marketing, financial analysis and budgeting
• Must have high energy, be organizationally agile, and have the ability to transform concepts into action
• Must be able to, and enjoy, work within a team
• Must be able to work in a small, fast moving, and at times, intense environment