Import & Export Specialist at Hayat Holding

Job Scope
Import-export specialists have many duties. Primarily, they document shipments to ensure that they are in compliance with customs rules and regulations. Import-export specialists also counsel clients on matters like tariffs, insurance, and quotas. They categorize shipments according to a tariff coding system. This position also requires consulting with customs agents to ease passage of shipments through customs. Import-export specialists also counsel their clients how to reduce duties and taxes owed.

Specific Responsibilities

• Liaising with the Warehouse, Sales and other relevant departments to determine items to order.
• Request for Proforma Invoices from Overseas Suppliers
• Processing of Overseas Purchase orders
• Placing of orders with Suppliers from overseas
• Processing of Proforma Invoices and IDF application
• Preparation of Marine Insurance Covers
• Processing of payments for Suppliers
• Preparation of Letters of Credit
• Expediting/routine follow up on status of goods to ensure that suppliers meet delivery promises
• Tracking of incoming shipments
• Liaising with Clearing Agents on cargo clearance with Customs
• Expediting inspection of goods received
• Notifying Suppliers on short-shipped, oversupplied and faulty items received and taking the necessary action
• Liaise with Stock Control on Preparation of GRN
• Filing and keeping records of all imports documents
• Updating of imports register and emailing consignments status reports to the Supply Chain Manager., Warehouse and Sales Department.
• Export Documents Preparation when requested by clients
• Liaising with Clearing Agents on cargo clearance with Customs
• Expediting inspection of goods received
• Notifying Suppliers on short-shipped, over supplied and faulty items received and taking the necessary action
• Any other duty that may be assigned by the Supply Chain Manager or Import/Export Chief

Job Requirement:

• Educational Qualification: B.Sc in any science related field.
• Experience: Min. 5 years with FMCG background (added advantage)
• Computer-based knowledge with ERP(SAGE, SAP etc) & Advanced in Microsoft Excel.