Treasury Support - Disbursement Desk at Integrated Corporate Services - ICSL

Details:
Three (3) Months Project

• Download bank account statements for all client and mutual funds. Call-over outflows, update current obligations, and prepare net cash position report daily.
• Review batches of mutual fund redemptions received from Retail Operations.
• Populate CitiDirect upload template with payment details and verify client account numbers on the CitiDirect platform.
• Upload mutual funds redemptions, prepare schedule for verification. Scan documents to signatories for approval.
• Daily call-over of completed redemptions transfers and reprocessing of failed transfers.
• Ensure closure and subsequent notification of concluded transactions to service users (for Clients & Mutual Funds Redemptions) via tracker and email as necessary.
• Advise Customer Experience and Retail Operations of exceptions (failed transfers, additional KYC requirements via e-mail and follow through on resolution of same.
• Assist in preparing journals for transactions originating from Treasury on ERP module and other reconciliation items relating to the desk.
• Assist to upload working capital and WRM client withdrawals on bank payment platforms.
• Prompt transfer of funds on CitiDirect from the trading accounts to the redemption accounts to fund client request.
• Manage account opening process and provide support for user/signatory enquiries.
• Obtain and archive documentary evidence as necessary for mutual fund redemptions, working capital payments, client portfolio withdrawals and account opening documentation.
• Manage and track outward cheques, correspondences and lodgment slips collected and processed by the unit runner. Review cheques/deposit slips before dispatch and reconcile/call-over with bank statements to ensure correctness.Manage relationships with Banks and financial institutions regarding the mutual funds accounts.
• Obtain authorization from signatories for all payment requests (online, bank instructions and cheques) processed within the Disbursement Desk on a timely basis.
• Receive, peruse, and register inward cheques received from Customer Experience and Business Development for onward lodgment in bank.
• Coordinate the timely dispatch of instructions and all other bank correspondence.
• Maintain accurate register, file-off acknowledgements, and subsequent call-over to ensure all dispatched instructions are duly acknowledged and treated.
• Telex notification and sending bank statement extracts to respective units on completed payments
• Update of completed client payments on Request Tracking System for mutual funds, institutional and portfolio clients.
• Scanning of payment vouchers/instructions for online signatory authorization and archiving on the shared folder for future reference.
• Maintain systematic filing/storage of approved client withdrawals requests, working capital invoices, mutual fund redemption requests and support documentation in both physical and soft copy folders.
• Initiate requests, track inventory and liaise with Admin on store requisition.
• Sequential filing of journal vouchers per business entity for ease of reference
• Executing payment instructions and cheques for related companies (e.g Mixta Nigeria)