Logistics/ Commodity Assistant at International Medical Corps

Location: Maiduguri

Job Summary

• The successful candidate will be part of the team to implement a food assistance program involving both General Food Distribution (GFD) and Blanket Supplementary Feeding Programme (BSFP).
• The successful candidate will be expected to maintain a database of the distributions and prepare monthly reports.
• Under the supervision and guidance of the Food Assistance Manager, s/he will be expected to liaise with WFP and on-site stakeholders to ensure that high quality data is maintained and communicated to the relevant stakeholders.
• Furthermore, s/he will be expected to demonstrate strong numerical, analytical and statistical competencies.

Eessential Responsibilities

• Provide support for the smooth implementation of the food assistance program working closely with nutrition, program, finance and logistics teams.
• Prepare commodity Call Forwards ensuring that they are accurate and timely.
• Share information with Program staff on list of all items received in stock for distribution and other use.
• Attend deliveries and dispatches to different sites or allocations as planned in consultation with the Food Assistance Manager. Maintain a database of commodity receipts, distributions and food balances.
• Verify data entry against actual source documents from the field (waybills, RRA’s, BAF’s).
• Ensure that stock levels are recorded correctly on bin cards and stock cards.
• Check deliveries of goods for quality and quantity, and record details on goods received note (GRN).
• Ensure that stock from damaged sacks from deliveries are reconstituted immediately to be included in stock received and losses from reconstitution recorded.
• Issue goods from stock only on receipt of an authorized stock request form / goods issue order (GIO).
• Organize the manual loading and unloading of vehicles when necessary and make sure everything is properly recorded on waybills.
• Compile regular stock reports and stock reconciliations, and ensure that discrepancies in stock levels are reported to the line manager and keep an updated stock.
• Ensure that all health and safety procedures in warehouse management are understood and followed.
• Responsible for the security of the warehouse, items, assets and security fuel in stock.
• Responsible for maintenance of the warehouse building and all equipment.
• Organize regular physical inventory of all items in stock as well as all IMC assets.
• Perform any other tasks as may be assigned.

Qualifications and Experience

• Bachelor Degree in Supply Chain Management, Business Management, Economics or other related discipline.
• At least two years of professional experience in food assistance interventions.
• Experience in North -East Nigeria is an added advantage.

Key Competencies:

• Good knowledge and experience of data base skills.
• Good computer skills especially Word and Excel.
• Warehouse management skills.
• Physically fit and strong.
• Ability to work with little supervision and with a sense of initiative.
• Good interpersonal and team working skills and attention to detail.
• Flexibility under pressure and in response to changing needs.
• Good written and spoken English. Strong language skills in Hausa, Kanuri and other languages spoken in Borno State desired.
• Ability to keep clear and up to date records.

Desirerable:

• Experience in different Data entry management software use within a humanitarian organization.
• Financial management skills. Successful candidate will be expected to start immediately the recruitment process is completed