Pharmacy Storekeeper at Medecins Sans Frontieres

(Reference No. MT036)

 Working Hours: Mon – Fri 8am to 5.30pm

Salary: As per the MSF salary scale (national contract)

Grade Level:  4

Position in the Organization:

Reports To (Hierarchical): Pharmacy Supervisor

Reports to (Functional):  Pharmacy Manager (Project or Mission) Supply-Log

Job Family:  Medical

Supervises (Function):

Main Purpose
Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse (for OCA) or Pharmacy Supervisor, and in collaboration with the logistics team.

Accountabilities

• Supervise material orders and dispatching in order to ensure rational use.
• Receive orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
• Ensure correct fill in entries on the stock cards and software.
• Make sure that stock cards are updated at the same time of preparing the supply.
• Participate in preparing packing list for the projects.
• Ensure that FEFO and FIFO is followed.
• Make sure that control drugs are locked in control cupboard with proper documentation.
• Make sure that no item leaves Pharmacy without proper documentation.
• Prepare orders of the different consumption units (departments, wards, other), ensuring the packaging and proper dispatching, reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Also inform Pharmacy Supervisor as soon as stock reaches alert limit
• Carry out or participate in regular inventories including EPREP stock.
• Report missing material/ damage/ robbery.
• Control warehouse limited access to authorized personnel and ensure doors and other exists are secured.
• Ensures good storage conditions of all items in the pharmacy.
• Control warehouse facilities in order to ensure materials good keeping conditions. It includes:
• Monitor temperature in the warehouse and ensure that products requiring cold chain are suitably stored and transports received and prepared appropriately according to MSF Supply and Cold Chain protocols.
• Ensure cleanliness of premises (stock pharmacy).
• Maintain refrigerating equipment in close collaboration with the logistics department..
• Follows up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Make a report and passes it to the supervisor
• Being flexible to  any  other  task to be carried  out asked  by  the  supervisor  according to the  mission need.
• This job description may be amended in line with the activities or evolution of the Mission.

Requirements:
Education

• Essential, secondary school.
• Desirable, medical related studies.

Experience

• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs in developing countries.

Languages
Essential local language, desirable mission working language.

Knowledge

• Essential computer literacy (word, excel and internet)
• Commitment to MSF’s Principles
• Behavioral Flexibility
• Stress Management

Competencies

• Results and Quality Orientation
• Service Orientation
• Teamwork and Cooperation

Other Required Skills

• English spoken and written.
• Good computer skills (excel, word, outlook is an advantage).
• Due to the nature of MSF operations, flexibility is indispensable and unavoidable.
• Committed to humanitarian principles.
• Sensitive and respectful of religious and cultural differences