Executive Assistant at Teclab Management Services Limited

Job Description
Core purpose of the Job:

• Enhance effectiveness by providing information management support, providing personalized secretarial and administrative support in a well-organized and timely manner.

Task Complexity:

• You are expected to contribute meaningfully towards team target achievement
• Conserves time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential, secures information by completing data base backups.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Job Specific Competencies
Skills/ Knowledge/ Attributes:

• Possess excellent verbal, written and presentation skills.
• Excellent analytical skills.
• Process Improvement
• Analyzing Information
• Strategic Planning
• Attention to Detail
• Thoroughness
• Dealing with Complexity
• Reporting Skills

Job Specification (Experience & Training)
Academic and Professional:

• First Degree in Business Administration, Humanities or Social Science.
• Minimum of 3 Years’ Experience.
• Strong computer skills including Microsoft Office and databases

Competencies Required:

• Attention to detail
• Communication skills - verbal and written
• Data collection, management and analysis
• Problem analysis and problem solving
• Planning and organizing
• Judgment
• Decision-making
• Customer service orientation
• Teamwork