Account Officer at RusselSmith Group

Summary of Functions

• Responsible for receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.

Experience Required    

• A university degree in accounting preferred, 1-2 years of related accounting experience.

Skills/Qualifications Required   
•             Good communication skills
•             Ability to work well with people is essential.
•             Strong quantitative skills such as statistics and data analysis skills
•             Good reasoning skills; communication skills; multi-tasking skills and organizational skills
•             Strong analytical and data analysis skills
•             Exhibits initiative, responsibility and flexibility.
•             Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.
•             Must possess working knowledge of regulatory bodies relating to payroll, taxes and general business financial conditions.
•             Must be proficient in MS Office software – Word, Excel.
•             Must possess intermediate knowledge of financial systems and familiarity with accounting and spreadsheet applications is required.

Responsibilities & Duties

• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.  Verifies invoices for quantity, unit pricing, extensions and applicable discounts.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.
• Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system.  Maintains alphabetical open invoice file for unpaid invoices.
• On a weekly basis, reviews invoices scheduled for payment and a special check request with Chief Accountant, prints approved checks, prepares and routes for signature according to check signing authority.
• Attaches duplicate copy of checks to original invoices, stamps invoices “Paid” and files in permanent records.
• Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
• Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.