Personal Assistant at Townsend Property Investments Limited

Job Description
Job Details:

• We need a Personal Assistant to the Managing Director/CEO.
• An experienced PA being a Lawyer is required for this position to ensure that the Managing Director/CEO has excellent administrative support, enabling her to focus on business development and high-level management issues. S/he will be an excellent organizer and communicator with a proactive and friendly attitude. S/he must have the multi-tasking ability and flexibility to work in the dynamic and ever-evolving environment, and must be able to work well under pressure to meet tight deadline.
• S/he legal experience is expected to be used to handle of the legal related activities of the company at any particular time.

Responsibilities
As the Personal Assistant, you job description includes:

• Organize, manage and maintain the MD’s official diary and official phone directory
• Meet with the MD as requested by her to discuss upcoming engagements, invitations and other appointments.
• Schedule on behalf of the MD meetings between her and her direct reports, stakeholders, residents, homeowners, business associates etc.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Reply, draft and prepare correspondence on behalf of the MD based on her instructions and consent.
• Attend official meetings with the MD as requested and take minutes of meetings. Send a reminder to the MD as at when due concerning the resolutions and agreements reached at the meeting.
• Ensure the MD is fully briefed on, or prepared for, any engagements she is involved in.
• Represent the MD in some official capacities as requested and give the her full briefing of what transpired
• Oversee MD’s Office generally.

Qualification, Experience & Attributes

• Minimum of 2nd Class Upper LL.B Degree; and Barrister at Law (BL) from any reputable tertiary institution.
• Minimum of 4 years Legal Officer and company secretary experience with a large listed company.
• Excellent analytical and problem solving capabilities.
• A very good organizational skill.
• Excellent presentation, written and communication skills.
• Ability to fluently interface with all levels of senior management.
• Ability to think creatively, multi-task and work without supervision.
• The successful candidate must not be more than 30 years of age.
• Be confidential with all information concerning the MD except when you have authorization to do otherwise.