Admin Assistant at Plan International

Department: Admin (IMN Project)
Reports to: Project Coordinator (IMN Project)

Roles and Responsibilities 

• Maintain general office systems including filing; including following up on timely time sheet submission; sending, receiving and distributing documents and photocopying/Scanning.
• Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
• Assist in the distribution of cheques to vendors.
• Ensure the office is properly cleaned and well maintained.
• Work with the driver to ensure all vehicle documentations are in order, including but not limited to maintenance and fueling.
• Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained -
• Support program activities in the field where necessary.
• Keep and maintain store record and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work flow
• Implement the travel plans for all visiting staff/consultants/personnel.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions
• Maintain good professional relationship with relevant vendor
• Perform additional miscellaneous job-related duties for the office as assigned

Qualifications and Experience

• A BSc or HND in related Financial/Business Administration courses
• At least 2 years’ practical work experience in supporting financial and administrative systems for donor funded projects.

Skills & Knowledge:

• Basic financial and administrative skills
• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development
• Good computer literacy skills
• Team player

Physical Environment and Demands:

• Travel to other Programme States (Kebbi, Zamfara, Jigawa, Katsina) to provide support where necessary