Travel & Logistics Specialist at Catholic Relief Services (CRS)

Project: Operation
Position Band: D-1
Reports To: Senior Procurement Officer

Primary Responsibilities

• The Travel & Logistics Specialist will provide logistics and travel support to the CRS Nigeria program in line with policies and procedures to provide a smooth and coordinated logistical and travel support to all units.

General:

• Ensure that logistics activities are carried out in accordance with CRS policies and procedures
• Will be required to research into various logistical approaches and provide regular updates on improving current logistical practices of the CR5 Nigeria program
• Develop a logistics policy liaising with other country programs.

Shipment:

• Advise on needed documentation and procedure for all shipments for the CR3 office upon receiving information on incoming shipments.
• Monitor all shipments to the CRS office and liaise with clearing agents on the clearing and delivery of items.
• Follow up with the various government agencies to process relevant documentations (e.g. IDEC, NAFDAC certification, Form M, Standard Organization of Nigeria, etc).
• Will be required to inform relevant manager on the received items for further follow up.

Receiving/Distribution:

• Coordinate with the Admin officer on the receiving of goods to CRS Nigeria program.
• Liaise directly with requesters, transporters and partners to coordinate distribution schedules.
• Receive goods received notes from the partners and delivery notes from the transporters; initiate payment process and follow up with Finance.
• Effectively organize the delivery of the goods to the required locations.
• Organize all necessary required labour to facilitate the movement of received goods.

Travel Immigration:

• Liaise with all relevant persons/organizations to facilitate compliance with Government of Nigeria Immigration requirements for CR3/Nigeria International staff and families. Also responsible for generating immigration status report.
• Advise staff/travelers on immigration requirements; provide support as needed to facilitate visa processing.
• Coordinate all visa requests for staff on official assignment and provide needed support. Also responsible for generating Immigration Status report monthly
• Generate a monthly immigration report and submit to the Head of Administration

Ticketing:

• Make airline bookings and reservations for all staff on official assignments.
• Explore the least cost ticket options available for staff on official duties and advise accordingly
• Identify two to three travel agents that will handle CR3/Nigeria’s travel needs
• Coordinate and liaise with Travel agents to ensure smoothness for all bookings.
• Monitor and be informed on ongoing changes in the airline industry.

Hotel & Accommodation:

• Make,all hotel arrangements for all CRS or partner activities as requested and ensure that the bills are settled promptly after the completion of the activity.
• Make all accommodation bookings for all CRS staff as requested (in hotels where MOU are operational) and make necessary pick up arrangements for the international visitors.

General Responsibilities:

• Will be required to backstop for some key administrative staff on ofktuty as requested by Senior Procurement officer.
• Make recommendations to the Senior Procurement officer on improving practices under portfolio.

Qualifications

• A university degree or HND in Administration or other Social Development courses
• Minimum 4 years working experience in travels or logistics capacity
• Good interpersonal skills
• Able to write clear reports
• Relevant demonstrated experience in logistics and administration
• Commitment to beneficiary accountability and humanitarian ethics.
• Minimum of four years continuous administrative responsibilities.
• Excellent English language skills written and spoken.
• Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds.
• Ability to work on multiple tasks concurrently and under pressure with little or no supervision.
• Drivers license and a good knowledge of Abuja.