Executive Assistant - Male at Michael Stevens Consulting

Reports directly to the Managing Director.

Responsibilities

• Providing complete support to MD and completing projects
• Maintaining databases, filing systems, handle phone calls, expense claims and manage diaries
• Co-ordinating and arranging meetings and all the other related work
• Management of meeting schedules, travel arrangements, email, and other administrative support for senior management.
• Schedule appointment and meetings for supporting staff
• Screens and routes incoming calls and messages when necessary
• Keeping record of necessary documents & agreements as required
• Coordinate the flow of information both internally and externally.

Requirements

• HND or BS/BA Degree desirable, MBA would be an advantage
• Willingness to work on Saturdays
• 4-5 years executive assistant experience, preferably in a fast-paced, environment.
• Ability to manage competing demands in a high pressure, fast paced, ever-changing environment with a high degree of professionalism and discretion
• Ability and flexibility to establish and handle multiple and changing work priorities, meet deadlines, and anticipate future responsibilities
• Able to handle highly confidential, sensitive materials and situations; ability to handle sensitive or difficult employee relations issues
• Excellent verbal and written communications skills, with the ability and confidence to cultivate and maintain positive working relationships with a wide range of individuals at all levels in the company and within the community
• Demonstrated experience in identifying and analyzing problems, utilizing good judgment and decision making skills in difficult situations
• Superior interpersonal skills
• Excellent technical skills; proficiency in the use of Microsoft Office software-specifically in Excel, PowerPoint and Word; strong work ethic; self-motivated; ability to work independently