Head, Procurement & Logistics at Marie Stopes

Reporting to: Country Director
Duration: Two (2) Years (Renewable)
Probation Period: Six (6) Months

Roles and Responsibilities

• The Head Procurement & Logistics will provide strategic leadership for the team responsible for Procurement and Logistics Planning & Support, Contracting, Negotiation, Liaison & Sourcing, Stakeholder Management and Performance and Inventory and Assets Management.

The specific roles and responsibilities will be to:

• Provide overall Strategic direction and leadership on Procurement & Logistics operations
• Lead, guide and supervise MSION’s Administrative functions teams in the day to day departmental activities across the Procurement, Inventory, Logistics and Asset Management (PILAM) units.
• Execute the PILAM Units’ Guidelines, Standard Operating Procedures and other relevant Institutional policies.
• Provide technical guidance and advice to MSION’s Management and related stakeholder on Procurement & Logistics Operations,
• Ensure that MSION Procurement, Logistics and Inventory plans are in place and effectively implemented.
• Support MSION’s management in establishing strong controls and best practices in the PILAM functions
• Lead the PILAM units in planning and forecasting processes towards creating procedural guidelines to aid continuity and proactive service delivery
• Ensure that the MSION Procurement & Logistics operations are in compliance with the relevant Policies and Guidelines.
• Implement Procurement & Logistics strategies to maintain security of supply chain and logistics performance.
• Ensure performance of all procurement, logistics and inventory outsourced contracts.
• Ensure that MSION has an optimal performing base of suppliers to effectively support the operations of the P&L function.
• Effectively manage the performance of the staff in the PILAM Units
• Ensure the continuous professional training for P&L to eliminated capacity gaps for the PILAM Units
• Report to Management and interface with the MSI Global P&L Team and other relevant stakeholder the performance of the PILAM Units
• Lead P&L performance audits and other Regional Operational activities on P&L Functions.
• At all times, maintain effective working relationships with all stakeholders interacting with PILAM functions.

Education, Qualification and Training
Essential 1:

• A full Master’s Degree in Economics, Business Administration, Logistics and Supply Chain Management (Procurement-Purchasing & Logistics) or other closely related Social Science or business management discipline

Essential 2:

• A full professional Qualification in Logistics and Supply Chain Management with any of the reputable Global Professional bodies for Logistics and Supply Chain Management
• Essential: Specific and related training in Inventory, Logistics/Fleet, Purchasing and Procurement.

Essential 3:

• Fluency in English (Written, Spoken and Reading)

Relevant 1:

• Demonstrate to have undertaken trainings in Procurement, Logistics and Supply-Chain Management.

Experience & Skills

• A minimum of ten (10) year’s full-time professional-level experience involving the acquisition of medical supplies, equipment, commodities, or services involving a competitive bidding and negotiation process - Essential
• NGO experience with USAID, EC, World Bank and DFID compliance knowledge will be required - Essential
• Experience working on international procurement transactions;
• Experience with direct supervision of personnel.
• Desirable: Knowledge and experience in a health/medical or NGO organizations; experience in working in donor funded programmes.

Technical knowledge or skills:

• Procurement Process, Fleet and Logistics E-System, INCOTERMS, IT knowledge ERP packages (Tally),
• MS Office programs, Essential:
• People Management Skills - Essential
• Desirable: Working knowledge of MS Dynamics-Navision; Oracle ERP system.

Organisational skills:

• Performance and Results Oriented,
• Effective Communication and Negotiation Skills, Analytical,
• Customer/Client and Relationship Management,
• Ability to multitask, manage a workload and produce high quality, on-time work
• Excellent written, presentation and verbal communication skills;
• Proven analytical skills and financial acumen
• Able to manage and motivate teams to achieve targets and to achieve organisational change;
• A flexible working attitude, proven ability to work under pressure, to multi-task and to prioritise effectively
• To have excellent initiative and the aptitude to work independently as required
• Resourceful and creative team player

Competences
Personal competence:

• Procurement Knowledge,
• Respect & Integrity,
• Emotional Resourcefulness,
• Ability to Learn, Relearn & Unlearn,
• Forward Thinking,
• Reliability.

Job-Specific Competence:

• Independence,
• Analytical Thinking,
• Conceptual Thinking,
• Proactivity,
• Results Orientation,
• Thoroughness.