Administration Associate at World Food Programme (WFP)

Reference No: 16-0022434
Locations: Maiduguri Area Office, Damaturu Field Office and Abuja Country Office
Level: G6

Job Description

• Under the supervision and guidance of the Finance/Admin Officer, the Administration Associate will coordinate and provide high quality, client-focused and value-for-money oriented administration services.

Key Responsibilities (not all-inclusive, within delegated authority):

• Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
• Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
• Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
• Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
• Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
• Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
• Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
• Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
• Other as required.

Minimum Qualifications and Experience Required for the Job
Education:

• Completion of secondary school education.
• A post-secondary certificate in the related functional area.
• Completion of University degree is an advantage.

Experience:
A minimum of 5 years relevant support experience is required in the following:

• Has demonstrated a sound understanding administration standards and awareness of international humanitarian development issues through day-to-day work.
• Has provided support in managing facilities and assets.
• Has provided support in managing light vehicle fleet.
• Knowledge of UN rules and regulations is an added advantage.

Language:

• Fluency (level C) in English language.
• Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Conditions

• Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package.
• For more details please visit International Civil Service Commision website (ICSC): http://icsc.un.org (link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/nigeria.htm)