Senior Programme Assistant (Communication for Development) at UNICEF

Job Number: 499103
Location: Abuja
Work Type: Fixed Term Staff

Purpose of the Post

• Under the general supervision of the Chief, Programme Communication performs programme support functions for the Communication for Development programme, including follow-up in fields of work such as programming, budget monitoring, supervision of administrative staff.

Major Duties and Responsibilities
30%:

• Arranges for review, recording and administrative processing of government requests for assistance in VISION and follow-up of process.
• Ensures timely processing and retirement of Cash Assistance to partners, verify authenticity and completeness of documents and that they meet the acceptable accounting standards.
• Meet with counterparts to resolve bottlenecks. Perform routine VISION operations such as drafting PRQs, CRQS and SRQs.

20%:

• Monitors project/programme activities by reviewing a variety of records, including control plans, progress reports, project inputs, budgets and financial expenditures.
• Prepare periodic report required for programme management and monitoring including selective participation in follow up visits to project sites as required.

10%:

• Contributes to the preparation of status and progress reports by providing information, preparing tables and drafting selected sections of it. Prepares background material for use in discussions and briefing sessions for planning and management. 

10%:

• Assists in the identification and formulation of development co-operation programmes and projects and participates in the preparation of draft proposals and donor reports as well as project documents.

10%:

• Maintains, processes and analyses information on subject matters relevant to the Behaviour Change Communication Section and on external assistance provided to the country by main sectors.
• Collects, registers and maintains information on project activities by reviewing reports and through first-hand sources.

10%:

• Performs oversight functions pertaining to logistic arrangement for workshops including liaising with participants/facilitators etc., on travels, visas, reservations and claims.

5%:

• Participate in the preparation of annual AWP and office workplan, quarterly work-plans and achievement report.
• Draft relevant sections (implementation status) of donor, annual and other reports as required by Zonal, Country, Regional and/or NYHQ.

5%:

• Assist in the preparation of materials for training and workshops and with other duties as may be required.

Requirements
Education:

• Completion of Secondary education, preferably University degree or its equivalent in Management, Business Administration, Finance, Accounting or related field.

Work Experience:

• Minimum seven years progressively responsible experience in programme co-ordination and administrative work, of which at least three years are mainly on support and management of programme activities.

Languages:

• Fluency in English Language required.
• Knowledge of the local language of the duty station and another working language of the organisation, an asset.

Other Skills and Attributes:

• Very good communications and ability to produce clear and concise reports
• Conceptual, analytical, organising and negotiating skills.
• Very good knowledge of computer applications
• Good interpersonal skills and teamwork abilities
• Knowledge of UNICEF procedures/policies an added advantage
• Ability to work harmoniously in an international and multicultural setting
• Initiative, passion and commitment to UNICEF's mission and professional values.