Program Manager Assistant at Solidarites International

Job description :

The Program Manager Assistant is in charge of supporting the Program Manager towards the good implementation, achievement, and reporting of the objectives defined in the proposals.

He/she guarantees the proper coordination mechanisms are in place inside the operational teams (water supply, water quality, sanitation, public health, food security & livelihood, and AME departments), in Borno State, and in cooperation with the Program Manager.

Main tasks :

Project relevance, quality and design

• Contribute to establishing operational assessments & evaluations activities ;
• Contribute to define SOLIDARITES INTERNATIONAL’s local strategy ;
• Responsible to propose and guarantee quality approach mechanisms are in place ;
• Support the writing of technical annexes and chapters (including the logical framework) for the proposals ;
• Participate in building the teams’ abilities with respect to techniques or new methodologies.   

Implementation and operational monitoring

• Support the project Team Leaders in planning their operational activities;
• Meet the deadlines and adhere to predefined quality specifications;
• Support the Program Manager in ensuring the project management, monitoring, and evaluation tools are in place in each operational department;
• Suggest any adjustments to be made to the activity depending on contextual and indicator developments;.

Institutional Knowledge Building - IKB

• Use the IKB tools proposed by SOLIDARITES INTERNATIONAL;
• Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the AME activities;
• Ensure that project files are complete, regularly updated, and saved on the mission external hard drive.

Personnel management

• In charge of managing the Wash, Cash and Food Security teams in Borno State;
• Greet and brief the new staff working on the program;
• In collaboration with the Program Manager, set up technical trainings depending on operational needs and  identified training requirements;
• Evaluate and assess the performance of colleagues under his / her direct supervision on a regular basis. 

Reporting / communication / representation

• Pass upward to the Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and the safety of the teams;
• Support the drafting of activity reports & amendments (including any annexes relating to specific activities) for the financial donors, local authorities, and for internal purposes (weekly & monthly reports) by compiling all the operational data before sending them to the Program Manager.

Requirements

• Training: BSc in project management, management, Water and sanitation, food security, or any related field.
• Languages: English, Haussa.

• IT skills: Good knowledge of Office software : Excel, Word, Outlook

• Professional experience: 2 years of experience in similar position (NGO/Private or Public sector)
• Personal qualities: reliable, honest, very well organized, resistance to stress, good interpersonal skills (communication), team player.