Office Administrator at Adexen

Company

Our client the world's leading provider of sanitary fittings.

Job description

• Responsible for the regional office administration
• Answer phones and transfer to the appropriate staff member
• Take and distribute accurate messages
• Greet public and clients and direct them to the correct staff member
• Coordinate messenger and courier service
• Receive, sort and distribute incoming mail
• Monitor incoming e-mails and answer or forward as required
• Prepare outgoing mail for distribution
• Fax, scan and copy documents
• Maintain office filing and storage systems
• Update and maintain databases such as mailing lists, contact lists and client information
• Organize travel arrangements for staff
• Coordinate and organize appointments and meetings
• Assist with even planning and implementation
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced
• Perform work related errands as requested such as going to the post office and bank…
• Keep office area clean and tidy
• Manage and Update the CRM
• Close monitoring of Petty Cash and related filing.

Expectations

• Around 3 – 5 years of experience in a comparable position
• Bachelor degree in business administration,
• Fluent written and spoken English & French, good command of other languages to be considered a plus
• Competent computer skills including MS Office or equivalent, internet skills including the use of e-mails, video conferences…