Administrative Assistant at Medecins Sans Frontieres

Job Description

• Manage the administrative files of the staff with confidentiality and according to the MSF Internal Regulation;
• Assist the Field Administrator with contracts, leaves or any other HR request;
• Calculate accurately the payroll monthly for both MSF and MoH staff collaborating on the project;
• Manage, register and archive the accounting of the mission according to MSF protocols as well as the budget;
• Process the payment of suppliers after verification and approval from the Field Administrator in collaboration with Logistics Department.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management(collects, records and updates the staff individual files: individual information sheets, copy of signed contracts, amendments, records of leaves, absences, overtime, etc. then enter all the data into Homere software).
• Other Administrative Duties as may be required.

Requirements

• Degree in business administration and/or accounting;
• Computer skills and good faculty to learn new software;
• Strong work ethic, commitment to humanitarian objectives and interest in health care;
• High motivation, flexibility, quick learning and team working;
• Fluent in spoken and written English and Hausa.