Program Manager at Phillips Consulting

JOB RESPONSIBILITIES

Program/Project Management

• Set and agree on project objectives with the Project Managers; prepare, check and approve deliverables.
• Serve as a key link with the client and Project Manager to review deliverables before commencing any project.
• Prepare project schedules and monitor the project construction schedule on a weekly basis.
• Analyse and implement the most suitable project management system using the appropriate technology to monitor and track progress of the project at all times.
• Carry out risk assessment in collaboration with the relevant officers.
• Maintain strict adherence to the budgetary guidelines, quality and safety standards.
• Conduct periodic inspection of construction sites and ensure project documents are complete.
• Secure and schedule internal and external resources required to deliver project activities.
• Perform other project engineering and project management related duties.

Budget Management

• In collaboration with the project managers and finance teams, develop an annual budget in line with the organisation's strategic plan. Provide periodic financial reports on expenditure, to be reviewed by the Business Head.
• Oversee the finances of the project management teams; ensure the smooth flow of the requisition and retirement process.
• Prepare estimates and documents required to obtain permits, approvals for bids, sales etc.

Stakeholder Management

• Provide leadership, coaching and direction to the various project management teams.
• Network and maintain relationship with the relevant Government Agencies- Urban and Regional Planning, Infrastructural Development e.t.c
• Build and manage relationships with other relevant stakeholders including community leaders, land owners etc, to ensure best outcome for the business.
• Promote a harmonious relationship between the architects, engineers and contractors to ensure the best outcome of the projects

Commercial Support

• Prepare requisitions and technical evaluation of bids for discipline material and equipment procurement; ensure equipment vendors provide timely and quality input into design and build packages.

COMPETENCE REQUIREMENT

Functional/ Technical

• Strong organisational and coordination skills
• Strategic negotiation skills
• Problem solving and analytical skills
• Comfortable and Capable of Leading Teams
• Capable of Managing Multiple Projects
• Capable of reading drawings and schematics
• Proficient in Microsoft Office suite
• Excellent communication and interpersonal skills, including business and technical writing
• Good time management skills
• Networking skills
• Demonstrated commitment to safe working practices
• Proven team player skills with ability to build and maintain internal and external relationships
• Ability to work independently with minimal supervision
• Strong mentoring, training and coaching to junior colleagues