Deputy Team Leader, Operations at Palladium Group

Project Overview and Role

• This role is responsible for managing the project's local operations. We are looking for an experienced Operations professional, with the necessary breadth of experience to lead this range of functions.
• The main duties fall within the following broad areas of responsibility: Contracts, Compliance & Procurement Human resources (recruitment and performance management) Financial Oversight- including budgeting, forecasting and strategic analysis Logistics & Security management.

Responsibilities
Key Responsibilities:

• Operations Leadership Implement and oversee operational systems and processes in support of programme results.
• Manage all administrative, operations, and financial project personnel.
• Delegate financial and operational responsibility to the administrative and financial staff.
• Ensure adherence to all applicable corporate, donor, and government rules and regulations regarding the project while supporting planning and delivery.
• Provide analytical and evaluative techniques to identify, consider, and resolve operational issues or problems, in conjunction with the corporate operations team.
• As part of VFM working group, ensure that VfM is sought, secured, tracked and analysed in all operations and fed-into programming decisions
• Contracts, Compliance & Procurement Act as the internal point of contact for the project team for sub-contracting; pro-actively assisting the team in day to day management of subcontractors and grantees
• Supervise and ensure value for money in procurement of grantees, sub - contractors and service providers
• Monitor subcontractor compliance, and address any issues noted
• Lead the project's Human Resource Function
• Oversee the project's performance management framework, & ensure support and guidance is provided as necessary to Line Managers
• Ensure effective planning & recruitment of staff and consultants.
• Responsible for all HR management

Financial Oversight:

• Supervise project level financial management, reporting and controls and ensure financial propriety is maintained.
• Direct the project team and corporate operations team to forecast and manage the budget and finances for project activities, against work-plans.
• Coordinate with the DTL - Planning, Delivery and Evidence regarding progress of all outputs in implementation of work plans, including identification of implications for expenditure and forecasting
• Regularly review and seek to address budgetary performance issues
• Prepare strategic financial reporting, ensuring analysis fed into project management & communicated effectively and in a timely fashion
• Provide oversight and leadership to any project audits Logistics & Security Management
• Oversee local project logistics, facility and vehicle management.
• Supervise project travel management
• Responsible for all aspects of project security, working closely with the Palladium Security team
• Responsible for ensuring that state level operations are well-coordinated, and run smoothly
• Deputise for and / or carry out any other reasonable activities determined by the Team Leader.
• As part of Management team: contribute to short and long-term programme planning and strategy.

Requirements
Functional Competencies:

• Demonstrated ability in; Compliance and contracting Human Resource Management Financial Management, Analysis and Reporting Logistics (including security)

Management Competencies:

• Judgement and Decision Making Leadership Managing Team Performance Experience with Matrix Line Management

Qualifications and Experience

• Third level/Post-Graduate degree in Business or a similar field such as Human Resources or Financial Management;
• 5-10 years working in an Operations Management role related to donor funded development projects;
• Proven ability in steering operations in a fast-paced environment along with people management;
• Excellent interpersonal skills and a collaborative management style;
• Commitment to gender equality and social justice;
• Experience of working in Africa/Nigeria is essential.