Executive Assistant to the Management at AB Microfinance Bank

Main Tasks

• Coordinating the overall management of the Executive office through document preparation, confidential file management and general office maintenance.
• Support the Management team by maintaining and scheduling their appointment, meetings, conferences, teleconferences.
• Provide secretarial and administrative services for management and board meetings- taking minutes, providing refreshments
• Prepare memos, letters, and assist in the preparation of business reports and presentations
• Collect and research information’s on assigned matters
• Coordinate and Arrange travel, accommodation and other logistics for both internal and external(International) visitors
• Coordinate and document Executive meetings
• Report writing skills with the use of MS Office applications
• Attend promptly and courteously to all categories of visitors

Necessary Experience and Requirements

• Minimum educational qualification of B.Sc./HND in Business Administration or any relevant qualification.
• At least 2 years work experience as an Executive Assistant, Office Management and/or Secretary.
• Excellent interpersonal and communication skills, both written and verbal.
• Experience with working with Senior/Executive Management.
• Demonstrated high level skills in dealing confidently and courteously with people at all levels.
• Excellent Administrative, organizational and multitasking skills.
• Must be a team player with People Management skills.
• Good analytical and problem solving skills.
• Demonstrate competency in Microsoft Office suite, including Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to work with minimum supervision.
• Demonstrates drive, enthusiasm, self-motivation and professionalism.
• Ability to manage competing priorities, maintain attention to details and meet deadlines.