Food Security & Livelihoods Distribution Officers at Premiere Urgence Internationale (PUI)

POSITION GENERAL INFORMATION

Supervision

• Under the direct supervision of:       FS Supervisor
• Under the indirect supervision of:   FSL Project Manager
• Supervision of :            
• Under the overall supervision of:     Field Coordinator

OVERALL MISSION

General objective
Under the direct supervision of the FS Supervisor, the Distribution Officer will organize, manage and implement distribution to beneficiaries, in keeping with PUI procedures and standards.

Responsibilities and tasks

Distribution

• Under the responsibility of the PM, take part in logistical and administrative organization, planning, and preparation of distributions.
• Implement distribution using PUI tools, in particular:
• Take part in the census and registration of beneficiaries
• Implement site distribution
• Recruit and train daily workers
• Delegate daily worker site tasks according to the team Leader's instructions 
• Supervise distribution to beneficiaries
• Ensure that each registered, identified beneficiary has benefited from distributions.
• After distribution has taken place, calculate and confirm the number of households which benefited and the quantity of vouchers distributed.
• Gather and replace materials used during distribution.
• Respect PUI's administrative procedures before, during, and after distribution.
• Vouchers distribution & awareness
• Identification of the suppliers on the market (raising awareness, selection, recording, partnership agreements)
• Ensure a follow-up of the stocks of the suppliers and collect the vouchers
• Define & ensure an awareness campaign with the beneficiaries and the supplier in respect with PUI procedures

Reporting/Communication

• Keep monitoring tools and files archived at the PUI office, ensuring their availability to his/her PM Assistant.
• Archive distribution cards / censuses and lists of beneficiaries.
• Under the supervision of the PM Assistant, participate in the drafting of distribution reports
• Pass on any information regarding the distribution process
• Extract and pass on distribution statistics to the team supervisor and/or program manager
• Take part in seminars and training workshops relating to distribution tasks and to goal attainment.
• Report to the PM Assistant on the progress of activities and specific tasks assigned, problems encountered, the quality of relations with beneficiaries.
• Pass on any information or problems concerning his/her task, PUI programs, or safety aspects
• Act as a liaison with the local population and authorities in order to identify the needs, grievances and major events that could have potential consequences for PUI activity
• Analyze the humanitarian situation, taking protection problems into consideration/Do no Harm to the population.
• Collaborate with local administration and authorities.
• Take part in restitution meetings and clusters on request.
• The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.

QUALIFICATIONS

Mandatory requirements

• Language Skills: Fluent in local languages and good notions in English (speaking/reading/writing).
• Education Degree: Essential literacy.
• Work experience: Desirable six months of previous experience in Food Security and Livelihoods & cash transfers activites.

Other requirements

• Essential knowledge of basic mathematics
• Desirable computer literacy (word, excel)
• Teamwork
• Good knowledge of Aweil districts’ geography, willing to travel locally.
• Stress Management
• Service
• Flexibility