Assistant Project Accountant at Plan International

Purpose

• To provide support in ensuring that all project financial processes and reports are in line with policies of Plan International, donor and Nigeria, including its laws.
• To contribute to the provision of regular and detailed financial analysis report to inform project management decisions.

Duties and Responsibilities

• Prepare payment, journal and receipt vouchers using the corporate accounting software General ledger (GL)
• Ensure that transactions are complete and accurate with self explanatory and understandable description.
• Maintain general ledger (GL) log book.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Support the monthly GL closure process.
• Print the monthly GL reports for signing.
• Ensure that the GL balances of the advances account agrees with the sub ledger balances.
• Contributes to the monthly financial report.
• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct,
• Approved payment request should be processed within one week of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Cancel (stamped PAID) all vouchers (payment journal and receipt) and its supporting documents to forestall re-use.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
• Issue cheques as per weekly payment list; exception should he approved by CFM.
• Maintain cash books, including providing updates to Finance manager to prevent a negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
• Prepare and maintain the sub ledger for all advances (travel, purchase etc.).
• Ensure timely liquidation of staff advances and ensure more than one advance should not he given to a staff at a time
• Make available weekly to the Finance manager a list of all un-liquidated advances and support with the follow up of these advances.
• Support project staff in making field payments during activities.
• Prepare the withholding tax deductions report and completing and submitting monthly statutory PAYE forms to required Government Organizations.
• Circulate monthly pay-slip to PU staff
• Support the grant accounting process
• Perform any other project related duties as specified by the Finance manager
• Fulfil Plans Child Protection Policy at all times to prevent children from all form of child abuses

Qualifications and Experience

• A first Degree in Financial Accounting and related Financial/Business Administration courses.
• At least 2 years practical work experience in managing financial and administrative system for donor funded projects.
• A minimum of 1 years' experience in grant financial management with donor funded projects in Nigeria.