Front Desk Officer/Office Assistant at Human Capacity Development Consultants (HCDC)

JOB DESCRIPTION

The front desk officer/office assistant serves as the face of the company. He/She is Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail.

May also schedule meetings and travel for executives.

RESPONSIBILITIES

• Answer inquiries about company
• Schedule meetings and appointments
• Coordinate office activities and appointments
• Hand out employee applications
• Directs visitors by maintaining employee and department directories; giving instructions
• Ensure the reception area and guest restroom(s) are clean and the ambience reflects the company brand standard
• Arranging both in-house and external events
• Ordering and maintaining stationery and equipment
• Organising and Servicing Meetings (Producing Agendas And Taking Minutes)
• Sorting and distributing incoming post and organising and sending outgoing post
• Organising and storing paperwork, documents and computer-based information
• Photocopying and printing various documents, sometimes on behalf of other colleagues
• Maintains safe and clean reception area by complying with procedures, rules, and regulations
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed

Person Specification/Qualification

• Qualifications: Minimum of OND in Mass Communication, Business administration, Secretarial studies or other related courses
• Relevant Experience: Must have minimum of 2 years relevant experience
• Age: Not more than 28 Years

Skills

• Telecommunication Skills
• Microsoft Office Skills
• Listening skills
• Ability to handle Pressure
• Should be preferably female
• Should be good looking
• Should have good inter personal skills
• Should have good communication skills
• Should be very smart
• Microsoft Office Suite proficiency