Administrative Manager at VoguePay

Reference: VPAM16

Job Description/Requirement

• Maintenance of personnel files and Personnel Action Forms
• Benefits administration and staff compensation
• Counsel and advice to staff on personal and work related issues including providing guidance and direction to management team and employees on human resource related topics
• Develop, manage and implement personnel policies; develop a Human Resource Information System (HRIS)
• Work with staff and management to facilitate staff development and training opportunities
• Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment related laws
• Effectively interface with all levels of the organization to coordinate and oversee all of the people-related and office management activities
• Manage recruitment process and assist in identifying, selecting, and attracting candidates to fill job openings.
• Develops and implements approved Admin and Facilities Strategies, policies and procedures
• Prepares and submits relevant reports on all activities of Admin and Facilities to the COO
• Liaises with the Finance and Accounts Department to maintain an inventory of all movable and fixed assets and ensuring these are properly valued, tagged for identification, accounted for and safe guarded
• Reviews and updates processes and procedures for purchasing, storing and distributing consumables, stationery, utilities and physical assets
• Financial management such as developing budgets, perform cost reduction research, handling accounts receivable/payable.

Requirements

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Excellent problem solving and people skills
• Strong organizational and planning skills
• Proficiency in MS Office